SAP C_THR97_2411 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Exam Practice Test

Auto-archiving Offboarding tasks in SAP SuccessFactors ensures that completed tasks are stored efficiently, maintaining system performance and compliance with data retention policies. This process involves configuring rules and scheduling jobs to automate archiving.

According to the SAP SuccessFactors Offboarding Configuration Guide:

Create a business rule that identifies the Offboarding tasks to archive(Option B): A business rule is configured inConfigure Business Rulesto define criteria for identifying completed Offboarding tasks (e.g., tasks older than a specified period) that are eligible for archiving.

Create a scheduled batch job from Provisioning that archives the Offboarding tasks(Option D): A scheduled batch job is set up inProvisioningto automatically archive the identified Offboarding tasks based on the business rule, ensuring regular cleanup of the system.

Option A (Create a scheduled batch job from the front-end system) is incorrect because batch jobs for archiving are configured in Provisioning, not the front-end system (Admin Center). Option C (Enable Archive & Print in Provisioning) is incorrect because Archive & Print is unrelated to task archiving; it pertains to document generation.

The clean core dashboard in SAP SuccessFactors is a tool designed to monitor and maintain clean core operations, ensuring that customizations and extensions do not disrupt standard processes. It provides insights into system health and compliance with clean core principles.

According to the SAP SuccessFactors Clean Core Guide:

Customers can grant access to the dashboard to partners(Option B): The clean coredashboard allows customers to share access with implementation partners or consultants to review system configurations and ensure adherence to clean core standards.

It can be accessed by using SAP For Me(Option C): The dashboard is accessible through the SAP For Me portal, which provides a unified interface for customers to manage their SAP solutions, including monitoring clean core metrics.

Option A (used in all SAP S/4HANA Cloud editions) is incorrect because the clean core dashboard is specific to SAP SuccessFactors and not universally applicable to S/4HANA editions. Option D (use in dev, test, and production tenants) is incorrect because the dashboard is typically restricted to production environments for monitoring live systems, not necessarily dev or test tenants.

TheEmployment Profile Selectionpage in SAP SuccessFactors Onboarding allows internal hiresor employees undergoing legal entity transfers to select or confirm their employment profile. Enabling this feature requires specific configurations to trigger the page in the onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Create a business rule using Trigger Employment Profile Selection for Internal Hires scenario(Option A): A business rule is created inConfigure Business Ruleswith theTrigger Employment Profile Selection for Internal Hiresscenario to activate the Employment Profile Selection page for relevant users.

Add the business rule to the Onboarding Configuration in Manage Data(Option C): The business rule is added to theONB2Processor related configuration object inManage Datato integrate the Employment Profile Selection page into the onboarding process flow.

Option B (Enable the Employment Profile Selection API) is incorrect because there is no specific API for enabling this page; it is controlled by business rules. Option D (Enable and configure the (ONB) Legal Entity Transfer User Welcome Message Template) is incorrect because the welcome message template is unrelated to enabling the profile selection page.

Theautomatic hiringfunction in SAP SuccessFactors Onboarding enables the system to initiate onboarding processes automatically based on triggers, such as integration with Recruiting Management or external systems. This function supports specific onboarding scenarios.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Regular Hire(Option A): Automatic hiring supports the standard onboarding process for new hires, initiated when a candidate is marked asHiredin Recruiting Management or an external ATS.

Rehire(Option D): The function supports rehires, where the system identifies returningemployees and initiates onboarding with rehire-specific checks and configurations.

Rehire with New Employment(Option E): This scenario is supported for rehires who are treated as new employees (e.g., with a new employee ID), allowing automatic initiation of onboarding with distinct employment records.

Option B (Concurrent Employment) is incorrect because concurrent employment is managed in Employee Central and not directly supported by automatic hiring in Onboarding. Option C (Global Assignment) is incorrect because global assignments are configured separately and not part of the automatic hiring function.

To achieve clean core integrations in SAP SuccessFactors, SAP recommends using modern, standardized API protocols that minimize customizations and ensure compatibility with cloud-based systems.

According to the SAP SuccessFactors Integration Guide:

OData(Option A): OData APIs are the preferred method for integrating with SAP SuccessFactors, including Onboarding, due to their flexibility, scalability, and support for real-time data access. They align with clean core principles by reducing the need for custom middleware.

SOAP(Option C): SOAP APIs are also supported for certain SuccessFactors integrations, particularly for legacy systems or specific use cases requiring structured data exchange. They are considered clean core-compliant when used appropriately.

Option B (RFC) and Option D (IDoc) are incorrect because they are older, on-premise-focused protocols primarily used in SAP ERP systems, not recommended for clean core integrations in SuccessFactors cloud environments.

In SAP SuccessFactors Offboarding, business rules are used to control various aspects of the process, including permissions for editing personal information. TheONB2_OFB_EmployeeReviewCheckrule specifically governs the ability of the offboardee (the employee leaving the organization) to review and edit their personal information during the Offboarding process.

According to the SAP SuccessFactors Offboarding Implementation Guide:

TheONB2_OFB_EmployeeReviewCheckrule is configured inConfigure Business Rulesand determines whether the offboardee can access and modify personal data, such as contact details, during the Employee Review step of the Offboarding process. This ensures that the offboardee’s information is accurate before final submission.

Option B (ONB2SelectOffboardingActivitiesConfig) is incorrect because it is used to configure the selection of offboarding activities, not to control editing permissions. Option C (ONB2ResponsibilityConfig) is incorrect because it assigns responsibilities for tasks, not editing capabilities. Option D (ONB2_OFB_ManagerReviewCheck) is incorrect because it pertains to the manager’s review of offboarding data, not the offboardee’s ability to edit personal information.

SAP SuccessFactors Onboarding includes several default permission roles to manage the onboarding process. These roles are preconfigured to assign specific responsibilities to users involved in onboarding tasks.

According to the SAP SuccessFactors Onboarding Configuration Guide:

OnboardingBPEAdmin(Option A): This role is created by default and grants administrative access to manage onboarding processes, configure settings, and oversee business process engine (BPE) tasks.

OnboardingExternalUser(Option B): This role is assigned to new hires (external users) to allow them to access the Onboarding system for tasks like completing personal data collection or signing documents.

Option C (SAP_ONB2_RehireCoordinator) is incorrect because it is not a default role; it is a dynamic group or custom role created for rehire processes. Option D (OnboardingBPEServiceUser) is incorrect because it is a system-level role for background processes, not a default role assigned to users.

In SAP SuccessFactors Employee Central, transfer events are triggered when changes are made to specific data entities that affect an employee’s job or compensation details. These events are relevant to Onboarding for processes like internal hires or global assignments.

According to the SAP SuccessFactors Employee Central and Onboarding Configuration Guide:

compInfo(Compensation Information): Changes to an employee’s compensation details, such as salary or bonuses, can trigger a transfer event, as these are critical for updating employee records during Onboarding or crossboarding.

jobInfo(Job Information): Changes to job-related data, such as position, department, or location, are tracked as transfer events, as they impact the employee’s role and are relevant to Onboarding processes.

Option A (globalInfo) is incorrect because globalInfo contains country-specific personal data, which is not typically associated with transfer events. Option D (employmentInfo) is incorrect because employmentInfo tracks high-level employment details (e.g., hire date), but changes to this entity do not directly trigger transfer events in the context of Onboarding.

To configure a custom object for use in Custom Data Collection within SAP SuccessFactors Onboarding, you must define the custom object in the Metadata Framework (MDF). This is done through theConfigure Object Definitionstool in the Admin Center. The process involves creating or modifying a custom MDF object that can be used to store and collect additional data during the Onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide, the steps include:

Navigate toAdmin Center > Configure Object Definitions.

Create a new object or edit an existing one to define the fields required for data collection.

Ensure the object is associated with the Onboarding process by linking it to the appropriate data collection step (e.g., Additional Data Collection).

Configure visibility and permissions for the object to ensure it is accessible to relevant users (e.g., new hires or administrators).

Option A (Configure Business Rules) is incorrect because theONB2_CustomDataCollectionCheckrule is used to validate data collected, not to configure the custom object itself. Option C (Manage Permission Roles > Metadata Framework) is related to granting permissions but does not involve configuring the object. Option D (Manage Business Configuration) is used for configuring HRIS elements, not MDF objects for custom data collection.

TheONB2OffboardingActivitiesConfigpermission in SAP SuccessFactors Offboarding controls access to specific administrative functions related to the configuration of Offboarding programs.

According to the SAP SuccessFactors Offboarding Configuration Guide:

Ability to configure Offboarding programs(Option A): TheONB2OffboardingActivitiesConfigpermission allows users to define and customize Offboarding programs, including setting up tasks, assigning responsibilities, and configuring the sequence of activities for exiting employees and managers.

Option B (Ability to manage Offboarding content) is incorrect because content management (e.g., documents or forms) is handled by other permissions, such asManage Documents. Option C (Ability to configure the Offboarding process) is incorrect because it is too broad; the permission specifically focuses on program configuration, not the entire process. Option D (Ability to configure Offboarding email templates) is incorrect because email template configuration is managed throughEmail Services, not this permission.

In SAP SuccessFactors Onboarding, new hires start as external users (e.g., with limited system access for onboarding tasks) and must be converted to internal users (employees) with full system access on their start date. This process is automated through a scheduled job.

According to the SAP SuccessFactors Onboarding Implementation Guide:

ConvertExternalUserOnStartDateJob(Option C): This scheduled job type is created inProvisioningorScheduled Jobsto automatically convert external users (new hires) to internal users on their start date. The job updates the user’s status and grants access to Employee Central and other internal modules.

Option A (OnStartDateStatusChange) is incorrect because it is not a standard job type for user conversion. Option B (New Hire Export) is incorrect because it is used for exporting data, not converting users. Option D (External to Internal Candidate Profile Conversion) is incorrect because it pertains to recruiting processes, not onboarding user conversion.

Creating a new hire Onboarding record in SAP SuccessFactors Onboarding can be done through manual, automated, or integrated methods, depending on the system configuration and integration setup.

According to the SAP SuccessFactors Onboarding Configuration Guide:

By using Add New Hire to Onboarding in Admin Center(Option C): Administrators can manually create an Onboarding record using theAdd New Hire to Onboardingtool in Admin Center, which initiates the Onboarding process for a new hire.

By integrating with SAP SuccessFactors Recruiting Management(Option D): When integrated, SAP SuccessFactors Recruiting Management automatically creates an Onboarding record when a candidate is moved to theHiredstatus, triggering the Onboarding process.

By integrating with an external applicant tracking system(Option E): External applicant tracking systems (ATS) can integrate with SuccessFactors Onboarding via APIs or middleware, creating Onboarding records when candidate data is transferred.

Option A (importing a CSV file in Admin Center) is incorrect because there is no direct CSV import option in Admin Center for creating Onboarding records. Option B (importing a CSV file through Integration Center) is incorrect because Integration Center is used for data exports or imports for other purposes, not specifically for initiating Onboarding records.

To allow users to complete onboarding tasks on behalf of hiring managers who are unavailable, specific role-based permissions (RBPs) must be granted to ensure they can access and complete the required tasks, such as data collection or document signing.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Assign the Complete Data Collection Tasks in Role-Based Permissions(Option D): TheComplete Data Collection Taskspermission allows users to complete onboarding tasks, such as Personal Data Collection or Additional Data Collection, on behalf of the new hire or hiring manager. This permission is configured inManage Permission Rolesand assigned to the appropriate user group (e.g., HR coordinators or proxies).

Option A (Assign the hiring manager role) is incorrect because assigning the full hiring manager role may grant unnecessary permissions beyond task completion. Option B (Assign proxy module access) is incorrect because proxy access is related to Employee Central or Employee Profile navigation, not onboarding task completion. Option C (Assign the Additional Data Permission) is incorrect because it is not a standard RBP; the correct permission isComplete Data Collection Tasks.

In SAP SuccessFactors Offboarding, tasks must be assigned to a responsible party to ensure completion. If a responsibility group is not explicitly assigned to an Offboarding task, the system defaults to a predefined role.

According to the SAP SuccessFactors Offboarding Configuration Guide:

The Hiring Manager will be considered as responsible owner(Option D): By default, if no responsibility group is assigned to an Offboarding task, the system assigns it to the hiring manager of the offboardee, as they are typically responsible for overseeing the employee’s exit process.

Option A (HR Manager) is incorrect because HR managers are not the default assignees unless specified. Option B (Onboarding Administrator) is incorrect because administrators manage the process but are not default task owners. Option C (Recruiter) is incorrect because recruiters are involved in hiring, not offboarding tasks.

TheEmpJob APIin SAP SuccessFactors is used to manage job-related data for employees, such as position, department, or location. In the context of the internal hire process, it is used to update the employee’s profile during transitions like transfers.

According to the SAP SuccessFactors Onboarding and Integration Guide:

To create a transfer event and update the employee profile record(Option B): The EmpJob API is used to create a transfer event (e.g., a change in job or legal entity) and update the employee’s profile in Employee Central with the new job details, ensuring the internal hire’s record reflects the updated role.

Option A (To send data from Recruiting Management to Onboarding) is incorrect because the EmpJob API is not used for Recruiting-to-Onboarding data transfer; other APIs (e.g., OData) handle that. Option C (To initiate the internal hire process) is incorrect because initiation is managed by process triggers, not the EmpJob API. Option D (To convert the external user to an internal hire) is incorrect because internal hires are already internal users, and the EmpJob API is not used for user conversion.