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CIPS L4M4 Ethical and Responsible Sourcing Exam Practice Test

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Total 217 questions

Ethical and Responsible Sourcing Questions and Answers

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Question 1

Which of the following are reasons to outsource part of a business to an external supplier? Select TWO.

Options:

A.

the product or service is core to the organisation

B.

there are more resources in-house

C.

overheads can be kept as effective as possible

D.

the reduction in the need to continually invest in new machinery

Question 2

If a company is described as 'liquid' what does this mean?

Options:

A.

the company is funded on equity rather than debt

B.

the company spends a lot of money

C.

the company is highly profitable

D.

the company has enough money to pay short-term liabilities

Question 3

Which of the following is a regulatory body which protects the rights of workers?

Options:

A.

ISO

B.

ILO

C.

FairTrade

D.

WWF

Question 4

The procurement team received an urgent request from the business to source quotations for pestcontrol services. The team decided to use a local newspaper to advertise the requirements. Was this an appropriate approach to use in the circumstances?

Options:

A.

Yes, so that the local pest control sector can decide between them who should bid

B.

No, because they might receive too many irrelevant proposals which may delay the assessing process

C.

No, because international vendors must also be notified of the opportunity

D.

Yes, they must seek as many bids as possible, even if it takes longer

Question 5

Zeb is a Procurement Manager at Zig Zag Zips manufacturing. The organisation has a complex supply chain and works with 46 different suppliers, many of these international. Which of thefollow-ing would be the most useful for Zeb to address issues of Modern Slavery?

Options:

A.

carry out regular due diligence checks on the supply base

B.

ensure all 46 suppliers publish an Anti Slavery Statement in line with the Modern Slavery Act

C.

work with less suppliers to reduce the risk of slavery entering the supply chain

D.

ask all suppliers to get Fair Trade accredited

Question 6

Raja is a procurement manager who is keen to gain further insight into the current marketplace and whether local suppliers are capable to provide a service he is looking to procure. He wishes to test the market before he begins a formal tender process. What should Raja do?

Options:

A.

send out a RFI

B.

send out a RFQ

C.

speak with his current suppliers

D.

conduct an open competition

Question 7

What is the best way to prevent potential issues of conflicts of interest?

Options:

A.

do not hire family members

B.

openly declare potential conflicts

C.

do not work with suppliers who have relationships with the procurement team

D.

create a risk register

Question 8

Procurement professionals should never appoint any suppliers that have a low credit rating. Is this statement TRUE?

Options:

A.

Yes, because this rating indicates poor financial management practices

B.

No, because a credit rating is only one financial tool to be used in determining financial competence

C.

No, because a credit rating is not an appropriate decision-making tool

D.

Yes, because this rating means that insolvency or liquidation is imminent

Question 9

Incoterms describe several aspects and responsibilities of transporting goods when sourcing internationally. Which of the following is described by Incoterms? Select THREE.

Options:

A.

which party arranges insurance

B.

what form of transportation will be used

C.

how much the transportation will cost

D.

who is responsible for making duty and tariff arrangements

E.

how long the transportation will take

Question 10

Which of the following are considerations when evaluating quality as a criterion for supplier selection? Select TWO that apply.

Options:

A.

The existence of policies and initiatives toward more sustainable packaging and materials

B.

The existence of Total Quality Management (TQM) and a continuous improvement culture

C.

Certification to the management system ISO 9001

D.

Certification to the management system ISO 14001

E.

The supplier's environmental impact analysis

Question 11

Jack Green is planning to use competitive tendering to source a new component for a new product that the customer research department has been developing for the domestic market. Jack is intending to use an open tender process. Which of the following aspects must Jack consider if an open tender procedure is to be used?

Options:

A.

The bidders must be pre-qualified prior to invitation to tender

B.

There must be an adequate number of suppliers in the market

C.

The tender will only be advertised in marketing journals

D.

The price will be the only criterion for supplier selection

Question 12

During which stage of the procurement cycle would you remove suppliers that do not add value, or could pose a risk to the buying organisation?

Options:

A.

develop strategy

B.

supplier selection

C.

contract award

D.

asset management

Question 13

Why is it important, when awarding high-value contracts, for a buyer to conduct a financial assessment of a supplier?

Options:

A.

The buyer must ensure continuity of supply because financial problems of a supplier could affect the supply

B.

Financial assessments provide a holistic view of a company's capability, including quality and delivery performance

C.

A supplier who is highly profitable will be charging prices higher than the average market rate

D.

If a supplier has a high credit score, this means it pays its own suppliers late, which could result in stock outs

Question 14

The use of Incoterms will eliminate all risks involved in international trade transactions. Is this statement true?

Options:

A.

No, they can reduce risks but will not eliminate them

B.

No, they will only provide assurance about the quality of goods

C.

Yes, they are popular because all risks are avoided

D.

Yes, they eliminate all the risks of buying from an overseas supplier

Question 15

An organisation is keep to include Social Outcomes in it's assessment for Value for Money for a new tender. Which of the following should be considered?

Options:

A.

use of local labour to deliver the contract

B.

CO2 emissions of the supplier's delivery vehicles

C.

supplier's ESG policy

D.

accreditations such as Fair Trade

Question 16

Which of the following would be considered a strategic sourcing activity?

Options:

A.

an office ordering copier paper

B.

a bakery ordering eggs

C.

a factory ordering a new machine

D.

a restaurant ordering plastic cups

Question 17

The International Chamber of Commerce (ICC) publish a list of commercial rules known as Inco-terms. What is the purpose of these rules?

Options:

A.

to state which products can be exported from which countries

B.

to ensure buyers and suppliers pay the correct level of tax on imported and exported goods

C.

to describe the point at which an item is considered delivered

D.

to provide internationally recognized product descriptions

Question 18

Which of the following would be considered a strategic sourcing activity?

Options:

A.

an office ordering copier paper

B.

a bakery ordering eggs

C.

a factory ordering a new machine

D.

a restaurant ordering plastic cups

Question 19

A business may be faced with the challenge of deciding whether to source some of its requirements from external suppliers or whether to make them internally. Which of the following factors is likely to justify the decision to make the requirements internally?

Options:

A.

The other suppliers are using older technology

B.

The availability of in-house competencies and capacity to carry out the production

C.

External suppliers are likely to be overcharging

D.

External sourcing involves cumbersome tendering procedures

Question 20

Jamilla is looking to find a new supplier who can deliver raw materials of wood and paper to her company Woody Manufacturing Incorporated. The requirement is for regular orders of high volume. She has issued a Request for Quotation. What will this assess the suppliers on?

Options:

A.

who can deliver the items the cheapest

B.

who can deliver the highest quality items

C.

the five rights of procurement

D.

which price is the most ethical

Question 21

Amnesty International, Oxfam and CIPS are examples of what type of organisation?

Options:

A.

partnerships

B.

limited liability

C.

not-for-profit

D.

public limited companies

Question 22

What would an EBITDA ratio show you?

Options:

A.

how profitable a business is

B.

how solvent a business is

C.

how much of a business's funding is made up of long term debt

D.

how effectively a business uses its assets to generate sales

Question 23

What would an EBITDA ratio show you?

Options:

A.

how profitable a business is

B.

how solvent a business is

C.

how much of a business's funding is made up of long term debt

D.

how effectively a business uses its assets to generate sales

Question 24

When evaluating a supplier's proposal in relation to ESC (Environmental, Social, Governance, and ethical elements), it is common to send questionnaires to suppliers requesting information, which can later be scored. Which of the following questions would be assessing any of the ESC criteria?

    Could you provide details on your manufacturing and raw material costs as part of an open-book pricing contract?

    How do you promote equal opportunity for your employees, customers, and suppliers?

    What is the annual turnover and profitability of your company?

    Does your company have an anti-bribery policy?

Options:

A.

1 and 3

B.

2 and 3

C.

2 and 4

D.

1 and 4

Question 25

Who was responsible for introducing the concept of Incoterms?

Options:

A.

United Nations Commission

B.

International Commerce Centre

C.

International Chamber of Commerce

D.

World Trade Organisation

Question 26

If a company is described as 'liquid' what does this mean?

Options:

A.

the company is funded on equity rather than debt

B.

the company spends a lot of money

C.

the company is highly profitable

D.

the company has enough money to pay short-term liabilities

Question 27

A public sector buyer has run a competitive tender, for which there were eight bidders. All bidders have met the public sector organisation's minimum standards. In addition, they must also meet several other requirements. The buyer will make the contract award decision based on which of the following?

Options:

A.

Weighted criteria

B.

The supplier location

C.

Framework agreement terms

D.

The bidder's price

Question 28

A procurement manager who works in the public sector has received 8 submissions to a tender op-port unity that was advertised on OJEU. The average price submission for the contract was £1m but one supplier has submitted a price of £200,000, which the procurement manager has identified as being 'an abnormally low tender'. What should be the procurement manager's course of action?

Options:

A.

automatically dismiss the low bid

B.

award the contract to the low bid as this represents better value for money

C.

investigate the low bid

D.

award the bid a 0 for price

Question 29

Which of the following is considered as part of ESG?

Options:

A.

bribery, corruption and the environment

B.

market conditions and product lifecycle

C.

liquidity, gearing and profitability

D.

economic and social governance

Question 30

The sourcing process is considered to include the initial stages of the generic procurement cycle, up to the stage where the contract is awarded to the successful bidder. The stages in the sourcing process may include ...

Options:

A.

Comparing the supplier’s delivery note with the purchase order to confirm the specification

B.

Reminding the design manager to approve the drawings which will accompany the invitation to tender documents

C.

Processing the requisitions to facilitate call-offs against a newly created framework contract

D.

Engaging with suppliers to ensure that they are achieving the KPIs set in the contract

Question 31

A company has a requirement for an item that has been identified as strategic on the positioning model. The company needs to invite competitive tenders and make sure the selected supplier of this item is in a good financial position. What should the company ask the suppliers to send to show that their current assets cover their current liabilities?

Options:

A.

Gearing ratio

B.

Acid test

C.

Profit and loss account

D.

Annual turnover

Question 32

Tendering is a more formal and regimented process than sending out requests for quotations. Which of the following are services that are often put out to tender? Select THREE.

Options:

A.

security

B.

consultancy

C.

provision of raw materials

D.

office supplies

E.

cleaning

Question 33

A buyer has discovered their supplier has taken the passports of some of their workforce. The supplier has offered the buyer a discount against the contract, but the discount only applies if the buyer does not report this finding. Which ethical concerns should the buyer report to the necessary stakeholders?

    Fraudulent activity

    Bribery

    Modern slavery

    Breach of confidentiality

Options:

A.

2 and 3 only

B.

1 and 3 only

C.

1 and 4 only

D.

2 and 4 only

Question 34

Which of the following areas of legislative and regulatory requirements prevent the deliberate limit-ing of supply and the formation of cartels?

Options:

A.

data protection

B.

product safety standards

C.

marketplace competition

D.

ethical practice

Question 35

Which of the following are signs that modern-day slavery might be taking place within the supply chain? Select THREE.

Options:

A.

suspiciously low labour costs

B.

poor quality products

C.

workers that live on-site

D.

suppliers who speak English as a second language

E.

supplier based in a country with a low score on the Corruption Perception Index

Question 36

Which of the following are remedial actions that may be undertaken by the purchasing organisation following a supplier audit? Select the TWO that apply.

Options:

A.

Violating the terms of the supplier contract

B.

Define specific corrective actions for the supplier

C.

Daily brainstorming meetings with the supplier

D.

Employing the supplier’s staff for job training

E.

Running supplier development programmes

Question 37

If a commodity index shows that the price of a commodity is continually rising, what does this indicate about the market?

Options:

A.

that there is little demand in the marketplace

B.

demand is exceeding supply

C.

there is a threat of substitution

D.

the marketplace is a monopoly

Question 38

Ramesh is an IT category manager within the UK’s National Health Service and is responsible for the procurement of a new high-value network system, which will spread across multiple doctors' practices and community health centres. Ramesh has reviewed different tender approaches and concluded that the use of a restricted tender is the most appropriate. Which of the following statements is true for a restricted tender process?

Options:

A.

Direct negotiations occur prior to suppliers submitting their offer

B.

The contract will be awarded strictly on pricing criteria

C.

Suppliers responding to the tender are pre-qualified

D.

It is only relevant when there are few suppliers in the market

Question 39

In a negotiation, a supplier does not want to upset or offend the buyer, so concedes their own requirement in order to ensure harmony. Which negotiation tactic is the supplier using?

Options:

A.

competitive

B.

collaborative

C.

compromising

D.

accommodating

Question 40

A balance sheet will show a company's assets, liabilities and shareholder equity. What is share-holder equity?

Options:

A.

the profit from sales once tax has been deducted

B.

the amount of money held in the company's bank account

C.

the owners' residual claim once all debt has been paid

D.

the amount of money from retained earnings

Question 41

The gross profit of a company can be calculated by using a simple formula. What is this?

Options:

A.

total revenue - cost of sales

B.

assets - liabilities

C.

cost of sales - fixed assets

D.

debt owed - total sales

Question 42

What course of action should be taken when an audit of a supplier identifies evidence of human rights malpractice?

Options:

A.

Immediately raise the issue with the supplier and jointly develop a timely action plan to be implemented before a repeat audit

B.

Immediately halt all orders with the supplier, make a record of the violation in the supplier database, and switch to an alternative source of supply

C.

Remove all business and inform press organisations, who will in turn bring the issue to the attention of formal governmental organisations who can take action

D.

Allow the supplier to complete current orders placed, while pursuing an alternative source to change to as soon as approved

Question 43

FTSE100 and Sensex are examples of what?

Options:

A.

stock markets

B.

commodity indices

C.

financial reports

D.

public sector organisations

Question 44

A buyer is only interested in working with suppliers who have strong Environmental and Social Governance practices. It is therefore using ethical criteria as supplier selection stage to determine which suppliers to work with. Which of the following statements is true?

Options:

A.

compliance with Codes of Conduct from professional bodies is mandatory

B.

ethical behaviour is impossible to determine as issues such as Modern Slavery often go undetected

C.

the buyer should ask suppliers to be accredited to ISO9001a supplier who follows the CIPS Code of Conduct is more likely to meet the buyer's needs

Question 45

Robert is appraising suppliers and is keen to evaluate suppliers' contribution to the community and the environment. Which of the following should Robert look at?

Options:

A.

ESG Policy

B.

Anti-Slavery Policy

C.

ISO9001

D.

ISO27000

Question 46

A company has actively included supporting of disadvantaged groups within their ESG commitment. Which of the following groups are considered disadvantaged?

Options:

A.

endangered species

B.

pregnant women and children

C.

international suppliers

D.

Muslims

Question 47

Which of the following is a UK legislation concerning product safety?

Options:

A.

Enterprise Act 2002

B.

Consumer Rights Act 2015

C.

GDPR 2018

D.

Competition Act 1998

Question 48

Phishing is a type of fraud that is commonly associated with which industry?

Options:

A.

Agriculture

B.

Mining

C.

IT

D.

Construction

Question 49

Which of the following incoterms relate specifically to transporting items over water?

Options:

A.

ex works

B.

delivered duty paid

C.

cost and freight

D.

delivered at place

Question 50

In which circumstances would a procurement manager effectively use competitive tendering for the award of contracts?

Options:

A.

When the value of the procurement is high and special tooling is a major factor

B.

When the requirement is needed urgently and price is not the most important factor

C.

When the suppliers have technical expertise, and the value of the procurement is relatively high

D.

When the specification is likely to be continuously reviewed as the contract progresses

Question 51

Which is an example of a criterion for supplier selection during a tender for a hospital build to demonstrate the people element of the 'triple bottom line'?

Options:

A.

Specifications are designed with appropriately certified materials

B.

Demonstrated commitment to a labour industry code of conduct

C.

Project plan is designed to use reverse logistics

D.

Building design is thermal efficient to meet carbon trust targets

Question 52

Compared with single sourcing, what is a key advantage to dual or multiple sourcing? Select TWO

Options:

A.

It is easy to drive down costs

B.

There is a risk of failure to supply

C.

Economies of scale

D.

Supplier Loyalty

E.

Low risk of failure to supply

Question 53

Faisal is a medical equipment maintenance services procurement specialist within a local hospital. Faisal is responsible for ensuring contracts are in place that will ensure operational continuity of high-value pieces such as radiology equipment. When carrying out tender opportunities for these services, Faisal will specify, as an essential requirement, that certain standards are adhered to. Which of the following is a benefit of incorporating standards as a requirement within a specification?

Options:

A.

Standards provide clear guidelines and remove the risk of ambiguity

B.

Standards will mirror the buyer's requirements in its entirety

C.

Standards will ensure suppliers meet all the buyer's requirements

D.

Standards will ensure low pricing is submitted in the tender response

Question 54

Achieving the 'five rights of procurement' is one of the key objectives of procurement managers. Which of the following are not considered one of the 5 rights? Select TWO.

Options:

A.

time

B.

ethics

C.

environment

D.

quantity

E.

quality

Question 55

Which of the following are remedial actions that may be undertaken by the purchasing organisation following a supplier audit? Select the TWO that apply.

Options:

A.

Violating the terms of the supplier contract

B.

Define specific corrective actions for the supplier

C.

Daily brainstorming meetings with the supplier

D.

Employing the supplier’s staff for job training

E.

Running supplier development programmes

Question 56

Which of the following would you expect to find in an Invitation to Tender? Select THREE

Options:

A.

awarding body

B.

deadline(Correct)

C.

pricing schedule

D.

qualifications required

E.

risk assessments

Question 57

Which of the following should be assessed in supplier proposals to check compliance with environmental, social, and governance (ESG) standards? Select THREE that apply.

Options:

A.

The company's criteria for make or buy decisions

B.

The financial stability of the company

C.

Procedures on intra-company trading

D.

The company’s employee working conditions

E.

The company's code of ethics

F.

The company's policy on carbon emissions

Question 58

It is important that buyers take an approach that is reasonable and fair when selecting suppliers to work with. Which of the following is a voluntary document which can help procurement professionals treat suppliers respectfully?

Options:

A.

EU Procurement Directive 2014

B.

CIPS Code of Conduct

C.

ISO 9001

D.

ILO is an organization

Question 59

Guillerme is a Category Manager within the procurement department of a Manufacturing company. In his Category there are 200 items he procures, and he has recently undertaken an ABC analysis of these. Which of the following items would be C category items?

Options:

A.

high value items

B.

one-off purchases

C.

tail spent

D.

strategic sourcing

Question 60

Phishing is a type of fraud that is commonly associated with which industry?

Options:

A.

Agriculture

B.

Mining

C.

IT

D.

Construction

Question 61

What are the two main financial accounting statements of an organisation that show the values of assets and liabilities, and the profit earned in the period?

Options:

A.

Cash flow statement (statement of cash flow) and balance sheet (statement of financial position)

B.

Balance sheet (statement of financial position) and profit and loss account (statement of financial performance)

C.

Profit and loss account (statement of financial performance) and chairman’s statement (in the annual report)

D.

Cash flow statement (statement of cash flow) and profit and loss statement (statement of financial performance)

Question 62

Ramesh is a procurement manager who is looking at his supplier base. He is pursuing a sourcing strategy with the aim of enabling logistical cost reductions. He has made the decision to scale-down his supplier base and purchase from one supplier.

Which type of sourcing arrangement has Ramesh began?

Options:

A.

dual

B.

multiple

C.

single

D.

sole

Question 63

Brooklyn Ltd is a manufacturer of windows and has a single sourcing relationship with their supplier of glass. What relationship style would be best suited?

Options:

A.

collaborative

B.

transactional

C.

adversarial

D.

non-critical

Question 64

Mark is a category manager responsible for buying large pieces of laboratory equipment in the public (government) sector. Which of the following Incoterms would ensure that an overseas supplier is responsible for paying all delivery costs, including import duties and taxes for these goods?

Options:

A.

FAS

B.

EXW

C.

DPU

D.

DDP

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Total 217 questions